Project Overview

A comprehensive hiring platform tailored specifically for recruiters in the Gulf region. The goal of this project was to design a seamless and efficient experience for recruiters to find, evaluate, and hire candidates with ease. The platform enables recruiters to filter through candidates, manage orders, track applications, and personalize their hiring dashboard.

Problem Statement

" Recruiters in the Gulf face challenges when hiring candidates from India due to poor communication channels, lack of post-hiring tracking, and mismatches in candidate selection, leading to inefficiencies and hiring errors."

Design Goals

  • Efficient Filtering: Enable recruiters to find the right candidate with minimum effort.
  • Streamlined Workflow: Reduce the steps required to shortlist, order, or download resumes.
  • Dashboard Utility: Provide a functional, personalized dashboard for recruiters to track and manage hiring processes.

Key Features

1. Candidate List Page
  • Compact and card-based layout for easy scanning
  • Smart filters (experience, skills, nationality, availability, etc.)
  • Action buttons (Add to Wishlist, Order, View Profile)
2. Candidate Details Page
  • Full candidate profile: education, experience, skills, languages, certifications, availability
  • Buttons for easy actions (Add to Wishlist, Order, Download Resume in PDF )
  • Visual indicators (availability, rating, etc.)
3. Recruiter Dashboard
  • Personalized dashboard after login
  • Overview of recent orders and Wishlist activity
  • Order tracking with real-time updates
  • Profile settings: personal info, password settings, notification preferences etc.

UX Process

1. Research & Discovery

To gain a deep understanding of the needs, pain points, and expectations of our users, we conducted a comprehensive research phase comprising both qualitative and quantitative methods.

We interviewed 10 recruiters from different Gulf countries, including the UAE, Saudi Arabia, and Qatar. These recruiters came from diverse industries such as construction, healthcare, and hospitality.

Key Insights from Interviews:
  • Most recruiters rely heavily on manual processes or spreadsheets for tracking candidates.
  • Filters like nationality, visa status, and trade experience are critical when shortlisting.
  • Many recruiters felt overwhelmed by cluttered platforms that showed too much irrelevant information.

We distributed a survey to 20 Gulf-based recruitment firms. 76% of respondents said they often face difficulties in finding matching candidates within a specific timeframe. 64% of recruiters expressed a strong need for centralized dashboards that combine order and candidate tracking.

We analyzed five existing platforms used by Gulf recruiters.

Key gaps identified:
  • Poor filtering mechanisms.
  • Limited candidate detail views.
  • No option to save or group preferred profiles.
  • Weak dashboards lacking order tracking.
User Flow

We developed an initial user flow based on insights gathered from our research findings.

2. Wireframing and prototyping

The next step involved visualizing the insights gathered during the research phase through wireframing. We initiated brainstorming sessions, engaged in collaborative discussions, and began sketching our ideas to evaluate and refine key design decisions.

Below are selected high-fidelity wireframes that were incorporated into our prototype for testing purposes.

3. UI Design

At this stage, we focused on visualizing the final product with a clean and minimal user interface—intentionally avoiding excessive functionality or unnecessary design elements. Presented below is the final version of the UI.

Homepage:

The homepage serves as the initial interface where users log in and select the industry sector they wish to hire for, such as Driver, Construction, House Helper, Engineer, and others.

Industry Type

Based on the selected industry type, a dedicated landing page tailored to that specific sector will be presented.

Candidate List

A user-friendly candidate list enables users to view all available candidates and efficiently select and book the most suitable ones based on their specific requirements using advanced filter options.

Candidate Details

The Candidate Details page provides comprehensive information about each candidate, including their experience, skills, availability, and other relevant qualifications. This detailed view helps users make informed hiring decisions by offering all necessary insights in a clear and organized format.

Recruiter Dashboard

The User Dashboard offers a centralized and intuitive interface where users can manage their hiring activities, track candidate bookings, view order history, and update account settings. It is designed to provide a seamless and efficient experience for overseeing the entire recruitment process.

Order Tracking

The User Dashboard offers a centralized and intuitive interface where users can manage their hiring activities, track candidate bookings, view order history, and update account settings. It is designed to provide a seamless and efficient experience for overseeing the entire recruitment process.

4. Testing & Feedback

Stakeholder & Recruiter Testing Sessions.

  • Measured user engagement, click-through rates, and layout preferences
  • Tested CTAs, filters, and visual hierarchy
  • Collected direct feedback on key flows: candidate discovery, shortlisting, and order tracking.
  • Identified pain points in navigation, filtering, and profile evaluation workflows.

Outcome & Impact

  • Improved candidate search time by 40% through advanced filtering.
  • Higher engagement on candidate Wishlist feature.
  • Positive feedback on order tracking and dashboard usability.

Tools Used

  • Figma (Design & Prototyping)
  • Figjam (Documentation & Research)
  • Adobe Illustrator & Lottie Animation (Visual Design Assets)

Conclusion

successfully delivers a recruiter-focused hiring experience. By combining intuitive design, practical features, and streamlined workflows, it solves critical pain points in the Gulf recruitment process. The project showcases how understanding user behavior can drive powerful product design that not only looks good but truly works.

To view my design prototype, please click the link for better experience.